TABLE OF CONTENTS1. PERSONAL INFORMATION WE USE
This privacy notice describes how Sojitz Aerospace Corporation ('Sojitz', 'we' or 'us') collects and processes personal information about an individual in the European Economic Area (‘Personal Information’), how we use and protect your Personal Information, and your rights in relation to your Personal Information.
This privacy notice applies to all Personal Information we collect or process about you. Personal Information is information, or a combination of pieces of information that could reasonably allow you to be identified.
We will collect Personal Information about you from a variety of sources. We may collect your Personal Information from you directly (e.g. when you contact us) or from other sources such as public registrars, credit research agencies, recruiting agencies, employment screening agencies.
1.1 Information we collect directly from you
The categories of information that we collect directly from you are:
1.2 Information we collect from other sources:
The categories of information that we collect about you from other sources are:
1.3 Special categories of Personal Information
Some of the categories of information that we collect are special categories of Personal Information (also known as sensitive personal information). In particular, we may process Personal Information that may reveal your racial or ethnic origin, religion or that may relate to your health, such as your medical history and reports on medical diagnoses, injuries and treatment.
We collect such kind of Personal Information only when you give us an explicit consent or as permitted or required by law.
2.1 We use your Personal Information to:
2.2 We must have a legal basis to process your Personal Information. In most cases the legal basis will be one of the following:
You have certain rights regarding your Personal Information, subject to local law. These include the following rights to:
We encourage you to contact us to update or correct your information if it changes or if the Personal Information we hold about you is inaccurate.
We will contact you if we need additional information from you in order to honour your requests.
If you would like to discuss or exercise such rights, please contact us at the details below.
We may share your Personal Information with third parties under the following circumstances:
Service providers and business partners.
We may share your Personal Information with our service providers and business partners that perform marketing services and other business operations for us. For example, we may partner with other companies to process secure payments, fulfil orders, optimize our services, send newsletters and marketing emails, support email and messaging services and analyse information.
Our group companies.
We work closely with other businesses and companies that fall under Sojitz Corporation (1-1, Uchisaiwaicho 2-chome, Chiyoda-ku, Tokyo 100-8691, Japan) (‘Sojitz Group Companies’). We may share your Personal Information with Sojitz Group Companies for marketing purposes or anti-corruption compliance purposes.
Law enforcement agency, court, regulator, government authority or other third party.
We may share your Personal Information with these parties where we believe this is necessary to comply with a legal or regulatory obligation, or otherwise to protect our rights or the rights of any third party.
We may share your Personal Information with any third party that purchases, or to which we transfer, all or substantially all of our assets and business. Should such a sale or transfer occur, we will use reasonable efforts to try to ensure that the entity to which we transfer your Personal Information uses it in a manner that is consistent with this privacy notice.
Because we operate business globally, the recipients referred to above may be located outside the jurisdiction in which you are located (or in which we provide the services). See section 6 (International Data Transfer) for more information.
We implement reasonable technical and organisational measures to ensure a level of security appropriate to the risk to the Personal Information we process. These measures are aimed at ensuring the on-going integrity and confidentiality of Personal Information. We evaluate these measures on a regular basis to ensure the security of the processing.
We will keep your Personal Information for as long as we have a relationship with you. Once our relationship with you has come to an end, we will retain your Personal Information for a period of time that that in our opinion will enable us to:
We will delete your Personal Information when it is no longer required for these purposes. If there is any information that we are unable, for technical reasons, to delete entirely from our systems, we will put in place appropriate measures to prevent any further processing or use of the data.
Your Personal Information may be transferred to, stored, and processed in a country that is not regarded as ensuring an adequate level of protection for personal information by the European Commission.
We have and shall put in place appropriate safeguards (such as contractual commitments) in accordance with applicable legal requirements to ensure that your personal information is adequately protected. For more information on the appropriate safeguards in place, please contact us at the details below.
Sojitz Aerospace Corporation (8-3, Marunouchi 1-chome, Chiyoda-ku, Tokyo,100-0005, Japan) is the controller responsible for your Personal Information we collect and process.
If you have questions or concerns regarding the way in which your personal information has been used, please contact General Manager of General Affairs & Personnel Department of Sojitz Aerospace Corporation.
We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy. If, however, you believe that we have not been able to assist with your complaint or concern, you have the right to make a complaint to the data protection authority in your country.
We may modify or update this privacy notice from time to time.
If we change this privacy notice, we will notify you of the changes. Where changes to this privacy notice will have a fundamental impact on the nature of the processing or otherwise have a substantial impact on you, we will give you sufficient advance notice so that you have the opportunity to exercise your rights.
February 28 2019